Print Audit & Workflow Assessment
Print Audit
Free Print Audits for Businesses, Schools & Organisations
Do you know how much the in-house printing is costing your organisation?
Connect provides a free, no-obligation print and workflow audit to help businesses, schools and organisations understand what their current printing costs are, identify inefficiencies and find practical ways to reduce unnecessary expenditure and waste.
Our Print and Workflow Audit examines your current printing, copying and document distribution levels, to provide clearer picture of how your printers and photocopiers are being used and what they are costing to run.
Audits are undertaken by Connect’s experienced staff. We analyse your expenditure on consumables, such as paper and toners, along with running costs to establish the current cost per copy for colour and mono printing across your devices. We also look at how documents move through your organisation.
Once this is done, we can identify areas where you can make changes to improve productivity and reduce your costs, making your print environment more efficient and cost-effective.
Connect’s free print and workflow audit is designed to be non-intrusive, and, in most cases, we can carry out the on-site analysis within one hour. We are an independent business, so our assessments are focussed completely on your situation and providing you with the best advice.
Make print decisions based on facts, not assumptions.
Arrange Your Free, no obligation Print and Workflow Audit here:
Your free print audit
- Free, with no obligation
- Non-intrusive on-site assessment
- Usually completed on site within one hour
- Independent, evidence-based recommendations
What Is a Print Audit?
A print audit is an assessment of how printers, photocopiers and multifunction devices are being used by an organisation and what the printing is costing.
It can be difficult for organisations to assess the precise amount their printing is costing, especially where there are different devices, departments and consumables being used across a workplace or, in some cases, multiple locations. A print audit brings all the necessary information together.
Connect examines your existing print environment to build a clearer picture of your printing and copying activity, associated expenditure and document workflows.
Just because your print is costing more than expected, it doesn’t always follow that you will need to replace the equipment.
The purpose of the audit allows Connect to understand what equipment you have, how you are using it and where inefficiencies may exist.
The outcome of the audit allows us to provide you with a clear cost per copy and offer solutions to improve workflows and cut costs.
Connect’s print and workflow audits are free and there is no obligation on your part. An audit is easy to arrange, so why not get in touch?
Understand What Your Printing Is Really Costing
The cost of purchase or lease price of a printer is only one part of the overall cost of printing.
Toner and other consumables, running costs and the volume of colour and mono printing all contribute to the amount an organisation spends on print.
When several devices are being used, establishing the true cost can become increasingly difficult to keep track of.
This is where Connect comes in. As part of your print cost analysis, Connect can provide a breakdown of expenditure on ink, toners, paper along with running costs, providing a clear per-copy cost for colour and mono across your devices.
What Does Our Print Audit Assess?
Every organisation has different printing requirements, so the audit is based around your existing equipment, usage and working practices. Connect has been in the printer copier trade for forty years and has a wealth of experience. Our assessments are carried out by our experienced staff.
Depending on your print environment, the assessment can look at:
- Current printers, photocopiers and multifunction devices
- Printing and copying volumes
- Colour and mono usage
- Consumable expenditure
- Device running costs
- Colour and mono cost per copy
- How printing is distributed across your devices
- Document production and distribution
- Existing document workflows
- Areas of unnecessary cost or inefficiency
- Opportunities to improve productivity and reduce waste
Bringing this information together gives Connect an in-depth view of your current document production and provides the evidence needed to identify potential inefficiencies and provide Best Practice Recommendations.
Our print and workflow audits cost you nothing and you are under no obligation afterwards, so why not see if Connect can reduce your in-house printing costs. Enquire now
Reduce Printing Costs & Improve Efficiency
If you're looking for ways to reduce office printing costs, you need to understand where those costs are coming from.
An organisation can accumulate printers and photocopiers over many years. Different departments may use different equipment, consumables and working practices, while the cost of maintaining that environment can be spread across several budgets.
Individually, those costs may not appear significant. Taken together, they can tell a very different story.
A Connect print audit helps to identify areas within your existing print set-up where printing may be inefficient or costing more than it need be.
The audit helps us to understand your current usage and expenditure so we can identify areas where changes can be made which could potentially reduce costs and improve efficiency.
Any recommendations we subsequently make are based on evidence from your organisation rather than a one-size-fits-all approach.
Our print audits are free, with no obligation. They are undertaken by experienced staff and are designed so they do not disrupt the day-to-day running of your business.
If you’d like to see whether your organisation can reduce your printing costs, ask for an audit.
Reduce Paper Waste & Unnecessary Printing
Improving print efficiency isn't only about reducing costs. Reducing your paper use by cutting unnecessary printing not only saves money but is good for the environment.
For organisations looking to reduce paper waste in the office, a Connect audit can help you to understanding how and where documents are printed. It can also help to identify unnecessary printing and opportunities to reduce the use of paper and print consumables.
By identifying inefficient working practices or areas where unnecessary printing is taking place, your organisation can make more informed decisions about how documents are produced and distributed.
Reducing unnecessary print can therefore help lower expenditure while also reducing avoidable use of paper and consumables.
Improve Your Document Workflows
Printing is often part of a much wider document process.
Documents may need to be created, copied, printed and distributed between individuals, departments or locations. Inefficient processes can add unnecessary steps to everyday tasks and affect productivity.
Connect's service therefore looks beyond individual printers.
Our FREE, NO OBLIGATION Print & Workflow Audit provides an in-depth view of your current document production and can identify key areas within existing workflows where changes could potentially improve productivity.
Following the assessment, we can provide Best Practice Recommendations based on the findings and the way your organisation works in practice.
The objective is to help to create a more efficient approach to printing and document handling, rather than simply focusing on individual pieces of equipment.
If you are keen to make your print as efficient as possible, Connect can also advise on print management software. You can find out more here: Print management software
Is Your Printer Fleet Working Efficiently?
Working in the printer/copier business for as long as we have, Connect sees how organisations grow and how new devices are added along the way. Older equipment remains in service and individual departments may have different printing requirements.
Over time, this can make it difficult to determine whether the overall setup is still efficient.
Assessing your bank of printers as part of the audit gives Connect greater insight into how your devices are being used and how printing is distributed across them.
Connect’s print and workflow audit can help to identify areas of inefficiency and provide the information needed to help in the decision as to whether changes to the existing print environment could be beneficial.
Whilst recommending new equipment is a possibility, the Connect print and workflow audit is NOT based on an assumption that you need new printers. We start by understanding your existing setup and identifying what, if anything, could be improved.
Connect offers a complete managed print service managed print service so if it is going to be better to have new equipment we can advise on the best machines. We are an independent family company, so are not tied to a single manufacturer, and recommend what fits your unique situation
A Non-Intrusive Print Audit
You have an organisation to run, so carrying out a print audit shouldn't get in the way of your normal working day.
Connect's print and workflow audit is designed to be non-intrusive and cause minimal disruption to your day-to-day operations.
The audit is carried out by our experienced operatives who are used to working in a wide variety of situations, such as offices large and small, schools and colleges and healthcare environments.
In most scenarios, we can carry out the on-site analysis within one hour.
From there, we can analyse the information gathered and build a clearer picture of your current printing costs, equipment usage and document workflows.
It's a relatively small investment of your time that could reveal useful opportunities to improve the way your organisation manages print.
And, best of all, it’s completely free with no obligation. Book your audit now.
Best Practice Recommendations Based on Your Organisation
Once the audit has been completed, Connect can use the findings to identify areas where changes could be implemented to improve productivity, control costs or reduce unnecessary printing.
You'll see clearly how your current print environment is performing, including your consumable and running costs and colour and mono cost per copy.
We'll also be able to identify relevant areas of your print and document workflows where improvements could be considered.
Most importantly, our recommendations are based on what we find.
Connect can then discuss the results with you and recommend the most suitable way forward based on your organisation's requirements.
What Happens After Your Print Audit?
There is no obligation to make any changes following your audit.
You may simply gain a better understanding of your existing print environment and identify improvements that can be made to the way your current equipment is used.
Where the audit identifies opportunities for further improvement, Connect can discuss the appropriate options with you.
Depending on your requirements, this could include changes to your existing print setup or consideration of solutions such as managed print services, print management software, office printers, photocopiers or ongoing maintenance and support. (managed print services, print management software, office printers and photocopiers, maintenance and support)
As an independent print solutions provider, Connect can consider your requirements and recommend appropriate, tailored options rather than taking a one-size-fits-all approach.
Who Can Benefit from a Print Audit?
A print audit can be valuable for any organisation that wants greater clarity and control over its printing.
A Connect print audit can be particularly useful where:
- Multiple printers or photocopiers are in use
- Printing costs are difficult to track
- Different departments use different equipment
- You want to understand your true cost per copy
- You're looking for ways to reduce printing costs
- You want to reduce unnecessary paper and consumable usage
- Your existing bank of printers has developed over time
- You want to improve document production and workflows
- You're considering changes to your existing print environment
Whether you're a business, school or other organisation, the audit provides a practical starting point for understanding what you currently have before deciding what should happen next.
Our print audits are free, non-intrusive with no obligation.
Print Audit FAQs
How much does a print audit cost?
Connect's Print & Workflow Audit is free and carries no obligation. It is designed to give your organisation a clearer understanding of its current print environment and identify potential areas for improvement.
How long does a print audit take?
In most scenarios, Connect can carry out the on-site analysis within one hour. The service is designed to be non-intrusive and minimise disruption to your normal day-to-day operations.
What does a print audit include?
A print audit can examine your current printing and copying levels, consumable expenditure, running costs, colour and mono cost per copy, existing devices and document workflows. Connect can then identify potential inefficiencies and provide Best Practice Recommendations.
Can a print audit help reduce printing costs?
Yes. By establishing your existing costs and examining how your print environment is being used, an audit can identify areas of inefficiency and opportunities where changes could potentially reduce printing expenditure.
What is print cost analysis?
Print cost analysis looks at the expenditure associated with your organisation's in-house printing. Connect's audit includes a breakdown of consumable and running costs and provides a clear per-copy cost for colour and mono across your devices.
Can a print audit help reduce paper waste?
A print audit can identify unnecessary printing and inefficient processes that may contribute to avoidable paper and consumable usage. This can help organisations make more informed decisions about reducing print waste and improve environmental credentials
Will a print audit disrupt our organisation?
The service is designed to be non-intrusive and not interfere with the important day-to-day running of your organisation. In most scenarios, the on-site analysis can be carried out within one hour.
Will we have to replace our printers after the audit?
No. The audit does not assume that your existing printers need replacing. Its purpose is to understand your current print environment and identify potential improvements. There is no obligation to make changes following the audit. Should new machinery be recommended, Connect can offer independent advice.
Arrange Your Free Print Audit
Find out what your organisation is really spending on print and where savings and improvements could be made.
Connect's free, no-obligation Print & Workflow Audit gives you greater visibility of your printing costs, device usage and document workflows, helping to identify opportunities to reduce costs, minimise unnecessary waste and improve efficiency.
In most scenarios, the on-site analysis can be completed within an hour with minimal disruption to your organisation.
Arrange Your Free Print Audit
